Prior to your COA Annual Meeting, you will receive a notice of the meeting that includes a Limited Proxy in the mail. If you cannot attend the meeting in person, you can participate by completing and returning your Limited Proxy. Participating either in person or via Limited Proxy is important for several reasons:
Your participation helps ensure a quorum. Each COA must have a minimum number of its members represented either in person or by Limited Proxy in order to transact business at the Annual Meeting. If a quorum is not obtained, additional costs will be assessed to members to cover the cost of a second notice of meeting and Limited Proxy, as well as associated meeting costs.
It shows your support of those working in your interest – your Board of Directors and the management team.
In an election year it is your opportunity to vote for Board of Directors members – the very people who represent your interests at your resort.
Keep Up Via Mailings
You’ll generally receive two mailings per year highlighting news and activities at your resort including information regarding upcoming maintenance fees. Also, when a vacancy occurs on your Board of Directors, you’ll receive a volunteer form in the mail. If you’d like to be considered as a candidate, complete and submit a volunteer form.